Glossary

A business with an ABN or ACN, that is 50% or more owned by one or more Aboriginal people, and that can demonstrate that Aboriginal people are involved in the daily operation of the enterprise and have effective control at least equal to the degree of ownership. An Aboriginal business must also be registered with a recognised certifying authority or on the SA Product and Services Register.

A form of contract developed by a central public authority. The objective of these contracts is to achieve strategic outcomes, performance and contractual benefits for the public sector through procurement activity.

The systems, practices and processes in place within a public authority to manage supplier complaints at any stage of the procurement process.

The level of challenge involved in delivering a procurement of goods or services. An assessment of complexity considers a broad range of factors including uncertainty, risk, whole of life cost, stakeholder engagement, governance requirements and market conditions.

The act of actively reviewing and monitoring the performance of a contract to achieve the agreed outcomes.

A framework that articulates the strategic, organisational and operational level requirements for managing contracts across a public authority that align with the Contract Management Policy.

A document identifying key strategies, activities and tasks required for managing a contract including but not limited to roles and responsibilities, timelines, performance management and financial matters.

The person responsible for actively managing the day-to-day activities of the contract and the point of contact for suppliers on all contract matters.

Engagement that provides a supplier with an accurate and detailed understanding of the quality of their response to an approach to market and areas for improvement.

The process of resolving disputes that arise in a procurement process or in contract management, managed in accordance with the dispute resolution process set out in the market documents or contract.

The process of reviewing and analysing in detail a supplier’s ability to meet future contract performance requirements. This may include a detailed assessment of the supplier’s financial stability, legal risks, technical capability, resource capacity, insurance levels and infrastructure.

Behaviour that is honest, proper and ethical in dealings with suppliers and other stakeholders.

The criteria used to evaluate the supplier’s offer, which must be determined before offers are evaluated, to maintain probity requirements.

The plan for the processes that will be followed in evaluating an offer.

A procurement process inviting suppliers to express interest in supplying goods and/or services, enabling a public authority to identify a shortlist of suppliers for subsequent procurement processes.

The plan published by Procurement SA on Supplier Hub SA on behalf of all public authorities to inform prospective suppliers about future procurement opportunities.

The committee of that name established by Procurement SA comprising public authority procurement leaders that gather regularly to discuss emerging procurement issues.

A request inviting offers to supply goods and/or services.

A sourcing strategy where a limited number of suppliers (greater than one but not open to all) are invited to submit an offer.

The process of researching and gathering information about the supply market from which the required goods or service will be procured to inform the development of an appropriate acquisition strategy.

The process of finalising the terms and conditions of an agreement or contract, through discussions between buyer and seller.

An approach to market where an invitation for suppliers to submit offers is open to all suppliers in the market.

An approved group of suppliers holding standing offers for the same or similar goods/services.

The overall management structure and organisation for procurement in a public authority.

A document that outlines how a public authority will procure goods and services to meet an identified need in a compliant, transparent, and value-for-money manner. It sets out the procurement objectives, scope, governance, costs, risks, evaluation methodology, and key milestones to be undertaken in a proposed procurement.

The committee established by the Treasurer to provide high level oversight of procurement processes undertaken by public authorities covered by TI 18.

The business unit within the Commercial and Procurement branch of the Department of Treasury and Finance responsible for administering the South Australian Government Procurement Framework. .

An informal means of researching a particular good or service and the possible solutions or approaches available in the market to inform planning and decision-making prior to commencing a formal procurement process. It cannot be used to directly select or negotiate with suppliers.

A formal request inviting offers to supply goods and/or services from suppliers. It is generally used for procurements that are less complex (transactional/routine).

Consists of TI 18 and supporting policies and schedules that set the minimum requirements for each key procurement activity (governance, planning, sourcing and contract management).

Workers whose principal place of residence for payroll taxation purposes is South Australia.

The standard contract template agreement drafted by the Crown Solicitors and Office and published by Procurement SA for use in low to medium risk procurements.

The standard contract template drafted by the Crown Solicitors and Office and published by Procurement SA for use in low to medium risk procurements when contracting with not-for-profit (NFP) organisations, generally requiring up-front ‘block funding’ payment.

The standard purchase order template drafted by the Crown Solicitors and Office and published by Procurement SA for the purchase of transactional goods and services.

An entity that could provide, is providing or has provided goods, services or works to, or on behalf of, a public authority.

Value for money is achieved by finding a balance between the whole-of-life cost of procured goods or services, and the quality of the procured goods or services.